Faculty Senate Committee on Committees Committee 2001-2002

Appalachian State University
Faculty Senate

Committee on Committees Committee

2001-2002

Members

  • Jeff Butts, Chair
  • Jerry Fox
  • Andy Koch
  • Betty Long

Minutes

Charge

  • serves as the nominating committee for vacancies created by completed terms occurring on the Faculty Grievance Mediation Committee, the Faculty Grievance Hearing Committee, and the Faculty Grievance Assistance Committee
  • submits to the Senate, at its April meeting, and at other appropriate times, recommendations for nominations to fill vacancies on university committees
  • reviews annually the membership and responsibilities of each of the university committees, and periodically conducts detailed reviews of university committees
  • determines whether or not each university committee is meeting as often as specified and fulfilling the functions it was created to fulfill
  • makes recommendations to the Senate for abolishing, changing, and/or adding university committees
  • makes recommendations to the Senate for the replacement of members on those university committees on which such members are not accepting their responsibilities, or when vacancies on those committees occur; and
  • handles other business which pertains to committees

Tasks for 2001-2002

  • Schedule for review of university committees
  • Allocate university committees to standing senate committees
  • Recommend an ad hoc committee on technology
  • Continue investigating university committees
  • Status of recommendations made by this committee to university
    committees last year
  • Add policy on replacements in F.S. Guidebook
  • Add Chancellor's Advisory committee to standing committees

 

COMMITTEE ON COMMITTEES
2001-2002 ANNUAL REPORT
Members of the committee for 2001-2002 were: Jeff Butts (Chair), Jerry Fox, Andrew Koch, and Betty Long.

 

I. 2001-2002 ASSIGNMENTS
    Responsibilities assigned to the committee during the 2001-2002 academic year and progress toward meeting those responsibilities are listed below:

Recommend faculty members for service on University committees.
    This responsibility has been discharged.  Details are listed in Section II of this report.

Continue to review university committees and develop of schedule for the periodic review of those committees.
    This responsibility has been met.  A schedule for review of university committees was presented to and approved by the Senate in October.  Results of the review of committees in the current year are presented in Section IV of this report.

Review all university standing committees and add those committees to the Faculty Handbook if needed, update the charge to all committees listed in the Faculty Handbook, and develop a policy on replacement of committee members for the Faculty Senate Guidebook.
    This responsibility has not been met and should be continued to the 2002-2003 academic year.
 

II. Appointments to University Committees:

During the year, the Committee made the following recommendations for appointments to university committees:

September 10, 2001.  The committee recommended appointment of Donna Horbury and Amy Weiss to the Academic Integrity Board; Barry Kurtz to the Patent and Copyright Committee, Rebecca Cranston to the Teaching Enhancement Committee; and, Steve Simon and Dale Wheeler to the Academic Policies and Procedures Committee; Deborah Crocker,Tom McLaughlin, and Steve Millsaps to the Faculty Senate. The Senate approved all appointments.

October 8, 2001.  The committee recommended appointment of Teresa Lee to the Awards Committee; Tim Silver to the Core Curriculum Committee; Robin Byerly and Kathy Simon to the Traffic Management and Safety Committee; Tom Whyte to the Senate; and Brian Bailey to the Library Services Committee.  The Senate approved all appointments.

November 12, 2001.  The committee recommended appointment Melanie Mitchell to the Teaching Enhancement Committee. The Senate approved the appointment.

December 3, 2001.  The committee recommended appointment of Victoria Cox to the Cultural Affairs Advisory Board and Jeremy Fox to the Faculty Senate. The Senate approved the appointments.

February 11, 2002.  The committee recommended appointment of Patricia Allen, Sheldon Hanft, Alicia Aldridge, Dawn Medlin, Thomas Jamison, Nancy Mamlin, Frank Aycock, Kim Siegenthaler, Jon Beebe, Douglas Miller, Marvin Hoffman, and George Olson to reading committees for the evaluation of college/school deans. The Senate approved the appointments.

April 8, 2002.  The committee recommended appointment of Linda Kucan (LRE) representing Education, Norman Clark (COM) representing Fine and Applied Arts, Steve Smith (COM) representing Fine and applied Arts, and Amy Weiss (LIB) representing the Library to the Academic Integrity Board; Elizabeth Williams (LIB) representing the Library and Dale Wheeler (CHEM) representing Arts and Sciences to the Academic Policies and Procedures Committee; Zohara Boyd (ENG) and Larry Boyer (LIB) to the Admissions Committee; Kathy Simon (PSCJ) representing Arts and Sciences, Julie Horton (C&I) representing Education, Susan Bogardus (FCS) representing Fine and Applied Arts, and Clint Wrede (LIB) representing the Library to the Awards Committee; Alex Pitofsky (ENG) representing Arts and Sciences, Tim Silver (HIS) representing Arts and Sciences, and Melanie Greene (C&I) representing Education to the Core Curriculum Committee; Barbara Bonham (LES), and Suzanne Wise (LIB) to the Cultural Affairs Advisory Board; Brian Bailey (MUS) representing Music, Ray Williams (BIO) representing Arts and Sciences, and Barbara Bonham (LES) representing Education to the Library Services Committee; Anneliese Foerster (FLL) representing Arts and Sciences and Leslie Wilson representing Music to the Non-Tenure Track Faculty Committee; Barry Kurtz (CS) representing Arts and Sciences, Catherine Wilkinson (LIB) representing the Library, and Randy Outland representing Music to the Patent and Copyright Committee; Pan Kidder-Ashley (PSY) representing Arts and Sciences and Cindy McGaha (FCS) representing Fine and Applied Arts to the Registration and Calendar Committee; Ann Page (SOC) representing Arts and Sciences, Eleanor Cook (LIB) representing the Library, and Priscilla Peebles representing Music to the Teaching Enhancement Committee; and Kathy Simon (PSCJ) representing Arts and Sciences, Lorin Baumhover (SOC) representing Arts and Sciences, and Ed Janowiak (C&I) representing Education to the Traffic Management and Safety Committee.  Senate action on these recommendations is pending.

III. MOTIONS PRESENTED TO THE SENATE

At the February 11, 2002 meeting of the Senate, the committee presented a motion, passed by the Senate, regarding the composition of the Non-Tenure Track Faculty Committee:

    "Membership on the Non-Tenure Track Faculty Committee will consist of one faculty representative from each of the degree-granting colleges and schools and one representative from the Library plus two student members.  A member of the Faculty Senate Welfare and Morale Committee will serve as an ex officio member of the Committee.  With the concurrence of the Faculty Senate, the Committee may name an alternate member from each college and school."

IV. REVIEW OF COMMITTEES

The committee is charged with responsibility for periodic review of standing faculty committees.  In October 2001, the committee presented to the Senate, and the Senate approved, a plan for review of standing committees on a three-year rotating basis.  Under that plan, the standing committees to be reviewed in 2001-2002 were the Awards Committee, Cultural Affairs Advisory Board, Strategic Planning Commission, and the Traffic Management and Safety Committee.  In conducting the reviews committee members used the Committee/Council Review Form (developed in 2000-2001 and appended to this report) and assigned responsibility for review of one standing committee to each of the members of the Committee on Committees.

Review of the Awards Committee
The review of the committee was conducted by Jeff Butts.  The faculty membership on the committee includes: Peggy Hartley (A&S), Robert Creed (A&S), Delores Parks (A&S), Eva Hyatt (BUS), Lyle Schoenfeldt (BUS), Sara Zimmerman (RCOE), Sally Atkins (RCOE), Teresa Lee (F&AA), Eric Purves (F&AA), Beth Cramer (LIB), Amy Weiss (LIB), Robert Falvo (MUS), and Priscilla Peebles (MUS).  According to the Faculty Handbook, the committee reports to the Provost and Executive Vice Chancellor for Academic Affairs and is charged with responsibility for selecting and facilitating university and external awards including but not limited to: ASU teaching awards, Board of Governors Awards, and O. Max Gardner Award.

Two members of the committee were contacted (Schoenfeldt and Creed).  They reported that, to their knowledge, there was no chair of the committee and that the committee had not met in at least two years.  It is unclear how the ASU teaching awards and other award nominations are being done at present.  That question has been addressed to the Provost.

Based on the information that the Awards Committee has not functioned in the past two years, the Committee on Committees recommends that the structure of and charge to the committee be studied in 2002-2003 to see if there is a need for this standing committee.

Review of the Cultural Affairs Advisory Board
The review of this committee was conducted by Andy Koch.  Faculty membership on the committee consists of Mary MacLeod (BUS), Gary Nemcosky (F&AA), Julia Pedigo (MUS), Susan Golden (LIB), Patrick Rardin (A&S), and Elizabeth Dodd (RCOE).  The Faculty Handbook states that the committee reports to the Provost and Vice Chancellor for Academic Affairs through the Director of Cultural Affairs.  In practice, the committee reports to the Senior Associate Vice Chancellor for Academic Affairs through the Director of Cultural Affairs.  The charge to the committee is to advise and recommend the selection of artists for the Performing Arts Series and lectures for the Forum Series.  The committee can also provide money to departments for guest speakers.  The committee has met twice in the current semester and is discharging its functions as listed in the Faculty Handbook.

Based on the information received, the Committee on Committees recommends that Cultural Affairs Advisory Board seek ways to provide more information and better communication between the Office of Cultural Affairs and the academic departments in order to make departments aware of the availability of funds and the processes to apply for them.  In addition, the board should seek greater faculty involvement in the selection process for artists/lecturers/events.  Currently there is a tendency to rely on booking agents, which produces a top-down approach to the selection of speakers and topics.  The Board should also seek to improve its budgetary procedures.  It was reported that at present the University gives money to the Cultural Affairs Program which is then taken back for "pet" projects creating the impression on campus that the Board has a great deal of discretionary control while actually reducing the options of the Cultural Affairs Advisory Board.

Review of the Strategic Planning Commission
The review of this committee was conducted by Betty Long.  The report on the review is not complete.

Review of the Traffic Management Safety Committee
Responsibility for review of this committee was assigned to the Faculty Welfare and Morale Committee which presented a motion for changes in the committee at the March meeting of the Senate.

04/30/2002

Faculty Senate
Appalachian State University

COMMITTEE ON COMMITTEES

COMMITTEE/COUNCIL REVIEW FORM

Committee Name:
 

To whom it reports:

Dates of last two meetings:
    Attach copies of any minutes/reps. For those meetings
    If no formal minutes, how are records of actions kept?
 
 

Annual Report for 2001-2002 (attach if appropriate)
    AR is not required, nor are minutes, but maybe should be
 

Membership (List of current members and terms, appointment procedures, i.e. staggered terms, university area of representation):

    Is this adequate in practice?

Purpose/Responsibility of Council/Board/Task Force/Committee:
    Describe, include any foundation documents or other documents that describe its purpose.

Interview with Council/Committee Chair:
    If chair is a faculty member, does s/he have reassigned time for this business?
    How does the council/committee function?
    Is the business mostly policy formulation or implementation or oversight/assessment?
    If the council has policy making responsibilities, is there evidence that it has reviewed all its policies within the past year?
       Are there congruities of business with any Faculty Senate committees?
    Has the council's/committee's work changed recently?  Any overlap with other bodies?
    How might the council's/committee's work be improved?
    How does the council/committee comply with university archival policies?

Interview with at least one committee member, preferably faculty.  Ask the same questions as being asked of the chair.

Interviewer provides summary and any observations about the council/committee being reviewed and the report is submitted to the Committee on Committees.


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