Gift Policy & Procedures

Approved by Faculty Senate on April 26, 2010
Appalachian State University Gift Policy and Procedures

Because faculty members have primary responsibility for establishing and implementing the curriculum, faculty members have an essential role in determining whether proposed conditional gifts affecting the curriculum meet the needs of specific academic units and the University.

Therefore the following four specific ways will address gaps in current policies and/or procedures:

  1. Establish a Gifts Acceptance Committee. The Gifts Acceptance Committee (hereafter GAC) would conduct timely reviews of conditional gifts, where conditional gift is defined as a private contribution that because of a qualifier, restriction, or goal is considered by the Chancellor, the Provost, or the University Foundation to be non-routine and therefore might affect academic program planning, majors, programs, institutes, centers, course offerings, course content, specific course requirements, faculty appointments, learning resources, or other material aspects of the curriculum.

    Make up of this committee. The committee would be made up of a Vice Provost, the Vice Chancellor for University Advancement, and at least one tenured professor from each College, School, and Library who are elected by the faculty annually. Elected members would serve 3-year terms that are staggered. The Committee would elect its own chair. This Committee could and should consult with additional faculty or administrators, at the earliest possible stage, as necessary depending on the specific possible effects of the gifts.

    The GAC and the names of its members should be posted as a link from the Faculty Senate website, along with other elected faculty committees.

    The GAC would consider non-routine conditional gifts and make a timely recommendation about the acceptance, rejection, or redirection of the final form of conditional gifts to the Provost, basing its assessment of a conditional gift’s acceptability on the following principles and guidelines:

    Principles and Guidelines for the Gifts Acceptance Committee:
    • Affected faculty and academic units should be involved in the process of designing and designating a conditional gift as early as possible. ASU faculty from such affected school or program should help determine the design, content, and staffing of whatever position or program is being funded;
    • While gifts may be tied to course development as long as affected faculty are consulted and agree to it, money should not be tied to course content unless approved by the GAC;
    • Any curricular changes or effects of those changes brought about by the proposed donation must be consistent with the goals, mission, values, and overall curricular plan of the University and the affected units;
    • Any proposed donation should not limit academic freedom in a faculty member’s teaching or research;
    • The University’s acceptance of a proposed donation should not reflect negatively on the University’s or affected units’ reputation and should not conflict with their mission or values; and
    • If the GAC and the Provost disagree, the Chancellor will make the final determination.
  2. The addition of a statement about conditional gifts and the GAC to the ASU Foundation, Inc. Policy and Procedures Manual for Charitable Giving, under the category entitled “14. Can an endowment be designated for a specific purpose?” on pages 32-33. Specifically, the addition would read: Potential gifts that are or may be conditional—where the condition is defined as gifts that because of a qualifier, restriction, or goal are considered non-routine must be referred to the Gifts Acceptance Committee.
  3. The requirement that faculty members in an affected unit (e.g., department, program, center, or institute) are notified by their unit head, Dean, or a Foundation officer, of any new proposed non-routine conditional gifts to faculty member(s) or an academic unit, including those having co-curricular implications (such as money provided for a speaker or film series in or through the academic department). If a faculty member sees a gift as conditional with the potential to circumvent faculty governance of the curriculum, and the GAC has not already reviewed this gift, then that faculty member should address the matter according to the Principles and Guidelines of the Gifts Acceptance Committee and may—with a majority vote of the faculty in that academic unit—submit to the Chair of the Gifts Acceptance Committee a request for a review. The GAC will decide if a review of the gift is appropriate.
  4. The requirement that the Foundation publish in its Annual Report all new major gifts (i.e., valued at $25,000 or more) that have been accepted.