Motions & Resolutions - December 3, 2001

Motion FS 01-02/09-02- Motion regarding recommendations on Equity Office - amendment to motion to have 2 1/2-time positions
Faculty Senate Committee:Action Taken by Senate:Status:
 FloorPassed 
Motion FS 01-02/09-02- Motion regarding recommendations on Equity Office - amendment regarding #6 of proposed motion
Faculty Senate Committee:Action Taken by Senate:Status:
 FloorPassed 
Motion FS 01-02/09-02- Motion regarding recommendations on Equity Office (and the Compliance Office)

Create two offices: the Office of Equal Opportunity and Compliance Programs and the Office of the University Ombudsman.

OFFICE OF EQUAL OPPORTUNITY AND COMPLIANCE PROGRAMS
The Office of Equal Opportunity and Compliance Programs will consist of a Director and several staff, reporting to the Director of Human Resources. The purpose of the Office of Equal Opportunity and Compliance Programs is:

  1. To promote the University’s Equal Employment Opportunity program;
  2. To educate the Appalachian State University community regarding issues of diversity and workplace harassment, and
  3. To administer the University’s Compliance Program.

OFFICE OF THE UNIVERSITY OMBUDSMAN

  1. Structure and Selection
    The Office of the University Ombudsman will consist of two Ombudsmen and secretarial staff. To ensure objectivity, the Office of the University Ombudsman would be independent of all existing structures, reporting to the Chancellor only on budget and administrative matters. The Ombudsmen will sit on the Administrative Cabinet.

    One Ombudsman will be a faculty member, the other Ombudsman will be a faculty member or a staff member. Both Ombudsmen serve in the position for three consecutive years (staggered terms). No one can serve more than two consecutive terms in the position. The position of Ombudsman will be considered a half-time, 12-month position. Full-time tenured faculty serving as an Ombudsman will receive an additional $6000. stipend for the summer appointment. The position of Ombudsman will be open to all full-time, tenured faculty members and to all full-time vested staff members. Openings in the position will be announced and all interested candidates are invited to present a letter explaining their qualifications. The Ombudsmen will be chosen by the Office of the University Ombudsman Review Committee (OUORC). The Office of the University Ombudsman Review Committee will be comprised of the Provost, the SGA President, The President of the Staff Council, the Chair of the Faculty Senate, the Chair of the Faculty Grievance Hearing Committee, and the Director of Human Resources. In addition to selecting the Ombudsmen, the OUORC will make an annual review of the office and be responsible for addressing any complaints about the office and its functioning. The OUORC also may remove an Ombudsman based on performance criteria. To increase the staff in the Office of the University Ombudsman, an appeal must be made and granted by this committee, who will forward its recommendation to the Chancellor.
  2. Role and Responsibilities of the Ombudsman
    The primary purpose of the Office of the University Ombudsman is to receive and to investigate complaints made by persons affiliated with the University. This includes administrators, faculty, staff, and students. The goal of the office will be to ensure that every member of the University community receives equitable and fair treatment within the University system. The Ombudsman will consider all sides of a question or complaint in an objective and impartial way, and will seek to resolve problems and concerns raised by members of the Appalachian community. The goal of this office is to provide an independent and confidential means for dispute resolution.
    The duties of the Office of the University Ombudsman will be:
    1. To receive complaints.
    2. To confer with the grievant, and early in the process, inform all parties involved in the grievance that a complaint had been made. The Ombudsman will help all parties involved in the dispute determine their rights and options.
    3. To investigate these complaints, the Ombudsman will have the right to access University records, reports, and other documents, but will neither keep identifying records nor assume a custodial role for formal documentation. Any working materials gathered by the Office of the University Ombudsman are to be destroyed when the case is either resolved or the case is moved outside the Office of the University Ombudsman.

      Anonymity will be maintained to the greatest extent possible. With very few exceptions, no action would be taken without first asking the grievant. (There are exceptions to the anonymity and confidentiality rule: If a person shares the intent to do harm to him or herself or another, this information may not remain confidential to the extent that there is a credible threat to ones own or another’s well-being.)
    4. To negotiate an informal resolution if feasible. In this role the Ombudsman will serve as facilitator. The Ombudsman will neither negotiate for any one party in a dispute nor force a solution on anyone.
    5. To assist parties in setting up a mutually agreed upon facilitated discussion to resolve the matter, should either of the parties prefer facilitation. Should that be the case, the Ombudsman will make the initial contact with a mutually agreed upon third party who will facilitate the discussion. (Sources for facilitators could be the Hubbard Center, Counseling Center, members of the Counseling or Psychology Departments, Human Resources, etc. In special circumstances, the University would pay for an off-campus person.) The Ombudsman will not participate in the facilitated discussion.
    6. If the efforts at facilitation fail and further action is pursued, the Ombudsman will direct the grievant to the appropriate university grievance process or administrative office. Personnel in the Office of the University Ombudsman are not permitted to testify at any formal proceedings. To carry out these activities the Office of the University Ombudsman will require a modest budget for travel and training.
Faculty Senate Committee:Action Taken by Senate:Status:
Sub-committee on Equity OfficePassed 
Motion FS 01-02/12-01- Motion regarding curriculum change process

Therefore, the Faculty Senate proposes that, in all matters of programs, structures, or organization concerning the curriculum, the guidelines of the Faculty Handbook, the SACS report, and the code of the Board of Governors be followed.

Faculty Senate Committee:Action Taken by Senate:Status:
Academic Policy CommitteePassed 
Motion FS 01-02/12-02- Motion regarding part-time faculty
Faculty Senate Committee:Action Taken by Senate:Status:
Academic Policy CommitteeTabled until a report comes from the Budget Committee 
Motion FS 01-02/12-03- Motion regarding archaeology and natural resources concerns
  • Deans and Chairs be informed in advance of any planned, university-sponsored land modification projects which may impact natural or cultural resources; and
  • Qualified faculty members be called upon to evaluate the impacts and to express their concerns regarding threats to such resources and to play a role in mitigating the proposed impacts on those resources.
Faculty Senate Committee:Action Taken by Senate:Status:
Campus Planning Committeegiven to Space Committee 
Motion regarding free parking
Faculty Senate Committee:Action Taken by Senate:Status:
  Tabled until a report comes from the Campus Planning Committee at the January 14, 2002 Faculty Senate meeting


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