Committee on Committees 2005 - 2006 Members

Committee on Committees

2005  -  2006 Members:

Beth Cramer (Library)
Bill Jones (Music, Fall 2005))
Monica Lambert (Language, Reading, and Exceptionalities)
Mark Malloy (Technology, Chair)
Jeffrey McBride (Health, Leisure and Exercise Science)

Sam McGuire (Spring 2006)

Appalachian State University

FACULTY SENATE:

COMMITTEE ON COMMITTEES

2005-2006 ANNUAL REPORT

Members of the committee for 2005-2006 were:

Beth Cramer, Monica Lambert, Bill Jones (Fall 2005), Mark Malloy (Chair), Jeff McBride, Sam McGuire (Spring 2006).

I. 2005-2006 ASSIGNMENTS

Responsibilities assigned to the committee during the 2005-2006 academic year and progress toward meeting those responsibilities are listed below:

Recommend faculty members for service on University committees.  This responsibility has been discharged. Details are listed in Section II of this report.

Continue to review university committees following the periodic review schedule established in 2001-2002.  This responsibility has been met.

Review all university standing committees and add those committees to the Faculty Handbook if needed, update the charge to all committees listed in the Faculty Handbook, and develop a policy on replacement of committee members for the Faculty Senate Guidebook.  This responsibility is in progress and should be continued to the 2006-2007 academic year.

II. Appointments to University Committees:  D uring the year, the Committee made the following recommendations for appointments to university committees:

October 17, 2005      

                                      

Academic Integrity Board

Proposed

Scott E. Wilks (A&S) term ending in 2008

Ann-Marie Clark (RCoE) for term ending in 2008                                

James Ivory (ENG) term ending in 2008

Steve Smith (CMU) term ending in 2006

Heather Waldroup (ART) term ending in 2006

Admissions Committee

Proposed

Barbara Bonham (RCOE) term ending in 2008

Margot Olson (FAA) term ending in 2008

Awards Committee

Proposed

Jose Sanqui (A&S) term ending in 2008 

Timothy Dolan (FAA) term ending in 2008

Pam Mitchem (LIB) term ending in 2008

Core Curriculum Committee

Proposed

Heather Clark (RCOE) for term ending in 2008

Lynne Getz (A&S) for term ending in 2008

Jeff Tiller (FAA) for term ending in 2006 (replacing Gayle Weitz)

Sandra Oldendorf (RCOE) for fall 2005 only (replacing Joan Woodworth)

Victor Mansure (MUS) term ending in 2008

Cultural Affairs Advisory Committee

Proposed

Katie Mawhinney (A&S) term ending in 2008

Suzanne Wise (LIB) term ending in 2008

Faculty/Staff Benefits Committee

Proposed

Victoria Massy for term ending in 2008

Library Services Committee

Proposed

Gabriel Fankhauser (MUS) term ending in 2008

Heather Waldroup (Art) term ending in 2008 

Non-tenure Track Faculty Committee

Proposed

Jennifer Van Gilder (RC0E) term ending in 2008

Shea Tuberty (A&S) term ending in 2008

Holly Martin (A&S) term ending in 2008

Registration and Calendar Committee

Proposed

Barbara Bonham (RCoE) term ending in 2008 

Pam Kidder-Ashley (A&S) term ending in 2008

Nominations were approved. 

 

December 12, 2005

 

Senators approved the appointment of Dr. Eric Groce (Curriculum and Instruction) to replace Dr. Diana Quealy-Berge on the AP&P Committee (term expires 2006). 

February 13, 2006

The Committee on Committees nominated Senator Marland to replace Dr. B.J. Yoblinski on the Traffic Policy Committee. 

April 24, 2006 (first session)

Chair Moore presented the nominations for University Committee Service from the Committee on Committees noting changes, deletions, and additions as follows:

Academic Integrity Board

Julie Horton (C&I)

Steve Smith (Communication)

Heather Waldroup (Art)

Admissions Committee

Betsey Williams (Library)

Sunghoon Roh (Political Science)

Awards Committee

Jose Sanqui (Math)

Core Curriculum Committee

James Ivory (English)

Margot Olson (Tech)

 

Cultural Affairs Advisory Committee

Alecia Jackson (C&I)

Faculty Grievance Assistance Committee

Ray Russell (CS)

Sandie Gravett (P&R)

Stella Anderson (MGT)

Faculty Staff Benefits Committee

John Quindry (HLE)

Library Services

Billy Irwin (LRS)

Erik Rabinowitz (HLE)

Frank Barry (CS)

Non-Tenure Track Faculty Committee

Erik Rabinowitz (HLE)

Registration and Calendar Committee

David DeHart (Library)

Traffic Policy

Carol Truett (LES)

Thomas Reeves (Tech)

 

III. MOTIONS PRESENTED TO THE SENATE

Motion FS 05-06/04-24/02

Whereas, the AP&P Committee has submitted new guidelines for its operation;

Therefore, the Committee on Committees recommends approval of the new guidelines (see below) as submitted to the Faculty Senate.

Proposed text to be stated in Chapter II of the Faculty Handbook, and in Section A. of the 

Academic Governance Handbook

ACADEMIC GOVERNANCE 

The basic mission of the University is instruction of students; therefore, the procedures for curriculum modification are most important and should be clear. 

The basic and most important unit in determining curricula is the academic department.  Departments recommend their own departmental courses and programs after careful consideration by the faculty of that department. Each department should have a representational curriculum committee involving faculty and undergraduate students (and graduate students, if there are graduate programs in that department). 

Each college/school shall have a curriculum committee to carefully consider changes to courses, programs, policies, or structures within or affecting that college/school. This curriculum committee should include faculty and undergraduate students (and graduate students, if there are graduate programs in that college/school). 

In addition, the Graduate Council, the Teacher Education Council, and the Core Curriculum Council shall each carefully consider changes to courses, programs, or structures within or affecting their programs. These curriculum committees shall include faculty, undergraduate students, and graduate students. 

The Academic Policies and Procedures Committee is the final committee to carefully consider changes to the University’s curriculum, policies, and structures. 

The Provost and the Chancellor shall communicate to the University in a timely fashion their decisions on proposals and motions involving changes in academic policies, programs, or structures. 

GUIDELINE I 

Any proposal for changes in a department’s courses or programs must first be acted upon by the department before being submitted to the college advisory council. Any proposal for changes (excluding course changes within existing programs) in a college’s or school’s programs or structures must first be acted upon by the faculty of the college or school concerned before being presented to the Academic Policies and Procedures Committee. After a proposal for curricular or structural change has been acted upon by a college or school and after the dean of that college or school has submitted the proposal to all other necessary groups, the dean may then present the proposal to the Academic Policies and Procedures Committee. 

GUIDELINE II 

Recommendations for changes in general academic policies or academic programs must be submitted to the Academic Policies and Procedures Committee by any of the following: 

A. Department, program, college or school 

B. Faculty Senate

C. Student Government Association 

D. Graduate Student Association Senate 

E. Deans’ Council 

F. Council of Chairs 

If the proposal does not originate from a specific academic department, it must go through one of the bodies listed above. 

GUIDELINE III 

The Academic Policies and Procedures Committee is, in most circumstances, the final recommending body to the Provost and Executive Vice Chancellor and the Chancellor. Faculty and student members on this committee serve as representatives for the faculty and students, respectively. 

GUIDELINE IV 

If a proposal for changes in a department’s curriculum is not approved by that department, the group initiating the proposal may appeal (within 90 days after rejection) first to the advisory council of the college to which that department belongs. If the proposal is rejected by the college 

or school, the group may appeal (within 90 days after rejection) to the Academic Policies and Procedures Committee. 

When a department proposal is not recommended by other necessary groups, the department may appeal to the Academic Policies and Procedures Committee (within 90 days after rejection).

 

Proposed text to be stated in Chapter VII, Section 7.3.4.2 of the Faculty Handbook, and in 

Section B. of the Academic Governance Handbook

ACADEMIC POLICIES AND PROCEDURES COMMITTEE 

Members on Committee: The membership of AP&P shall not exceed fifteen and shall include at least one faculty member from each college or school with additional faculty members based on the current proportions of full-time equivalent (FTE) faculty in the colleges and school.  The term for appointment of faculty is three years.  The student membership (one-year terms) shall include one graduate and three undergraduate students as voting members and be representative of the five degree-granting colleges and school.  The ex officio membership of the AP&P should include one person from each of the following areas:  Deans’ office in each college or school, library, registrar, Provost’s office, and General Studies.

The chair of AP&P shall be a tenure-track faculty member and shall be elected from the membership as a non-voting chair.  The seat vacated by the chair shall be filled by a voting member from the same college or school.  The term of the chair is three years and is renewable. The chair shall receive one-quarter reassigned time per semester. 

Report to: The Provost and Executive Vice Chancellor 

Areas of Responsibility: The major area of responsibility shall be the curriculum and academic policy.  Other areas are: advanced placement; graduation requirements; appeals concerning academic matters from any college, school, department, member of the faculty or students, and matters referred to it by the Provost and Executive Vice Chancellor or the Chancellor.

  

FS 05-06/04-24/03

Whereas, the basic guidelines for all University committees/ councils is chapter 7 of the Faculty Handbook, and as Chapter 7 is currently not in compliance with recent amendments passed by Faculty Senate and approved by the chancellor, and contains anachronistic and incorrect information;

And Whereas, committee charges and memberships are not in all cases up-to-date, which makes committee work confusing, and burdens the Senate secretary with trying to keep information up-to-date on the Senate’s website;

And Whereas, not all University Committees develop and maintain a continuity file (to contain a full description of the committee's duties and authority, its current membership, its policies and procedures, and its actions and recommendations) and deliver that file to that chair’s successor, as required by FH 7.3.3.2, and that current committee reporting procedures, compliance, recordkeeping, etc. are inconsistent and inadequate, so that some have not made annual reports to the proper authority and none have made reports to the Faculty Senate;

Therefore, the Faculty Handbook Committee of the Faculty Senate should review and update information regarding University Committees and Councils in Chapter 7 of the Faculty Handbook, and provide clear procedures to be followed by all University Committees, especially in FH 7.3.1 – 7.3.3.4;

And Therefore further, that every University Committee, Council, Board, Task Force, etc. must have a website whose basic features adhere to a university adopted template, which can easily be filled up and which lists information such as committee charge, membership, meeting dates, agenda, minutes (including a history of minutes for at least one year), annual reports (including a history for at least two years), links to documents and working materials, and listing a continuity file, all to be done in timely fashion.

IV. REVIEW OF COMMITTEES

The committee is charged with responsibility for periodic review of standing faculty committees. In October 2001, the committee presented to the Senate, and the Senate approved, a plan for review of standing committees on a three-year rotating basis. Under that plan, the standing committees to be reviewed in 2005-2006 were the Library Services Committee, Patent and Copyright Committee, Registration and Calendar Committee, and Teaching Enhancement Committee. It became evident during the review of the Teaching Enhancement Committee that there were ongoing overlaps in responsibilities with other committees. It was further evident during a meeting of the Academic Policies & Procedures Committee that the source of the confusion in policy in many committees was due to in all occurrences to the Faculty Handbook currently in effect. The trouble stems from the failure of the responsible parties to update the published version of the Faculty Handbook in a timely fashion in order to include changes approved by the Faculty Senate, the Chancellor, and the Board of Governors (as appropriate).

These omissions created a situation in which committees followed either the published policies, even if out of date, or the new policies that had been approved by the appropriate bodies, but not yet published in the Faculty Handbook, thus following incorrect procedures at that time. The result of these inconsistencies created a situation where a number of committees were not operating in compliance with current stated policy.

In consultation with the Chair of the Faculty Senate, that the Committee on Committees follow two objectives. First, the Committee would conduct a general review of all committees under its purview. This was completed. Second, the Committee would devise a plan whereby Committees and Councils would create open, searchable online webpages to be accessed from the Faculty Senate webpage. The questions referenced in the Committee Review Form of 2001-2002 would be used as the format for the information to be made available and searchable via the ASU website. The committee submitted such a proposal to the Faculty Senate for approval (FS 05-06/04-24/03).

The following is the schedule of committees to be reviewed and the year in which the review is to take place. All reviewers should research ALL policies of the committee (published as well as approved but yet to be published) prior to the review process, and should report any irregularities to the Chair of the Committee on Committees immediately.

 

Committee                                                                        Year of Review

Academic Integrity Board                                                         2006-2007

Academic Policies and Procedures Committee                          2006-2007

Admissions Committee                                                             2006-2007

Core Curriculum Council                                                            2006-2007

Faculty and Staff Benefits Committee                                       2006-2007

Non-Tenure Track Faculty Committee                                       2006-2007

Awards Committee                                                                   2007-2008

Cultural Affairs Advisory Board                                                 2007-2008

Strategic Planning Commission                                                2007-2008

Traffic Management and Safety Committee                              2007-2008

Teaching Enhancement Committee                                          2008-2009

Library Services Committee                                                     2008-2009

Patent and Copyright Committee                                            2008-2009

Registration and Calendar Committee                                    2008-2009

 


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